Years ago, the idea of working remotely seemed absurd, but not anymore. In our days, it is possible to manage entire companies remotely. It is also possible for employees to work and be productive without going to a physical office. More and more companies find it easier to hire virtual workers for different projects.
By using remote teams, companies can hire the best specialists to manage different projects or activities. This is a good way to reduce costs and often times improve employee productivity.
While there are many benefits to be collected from remote team management, it can be a big challenge. To make sure it's a success, team players need to collaborate, communicate and have a reliable way to share ideas easily and efficiently.
To make it easier, here is a list of 11 essential tools for remote team management that can work for any company's success.
When managing remote teams, the key to successful management and work output is correct communication. Slack is an online chat room accessible to all team members. It is a great platform for brainstorming, file sharing, comparison of notes and the permanence of information on topics related to industry news. This tool allows team members to talk to each other publicly or privately through instant messaging. It also allows the user to embed apps like Skype, Basecamp, Zoom and MailChimp, among others.
This is a software knowledge base tool that can be used to empower remote teams. Using this tool, teams can create user guides, frequently asked questions online, and documentation for customers and employees. The ProProfs Knowledge Base is a tool at the forefront that not only improves the efficiency of employees, but also promotes a culture of sharing agile knowledge. Proprofs is equipped with reporting tools that allow the team manager to easily find the information they need and create solutions, while aligning processes, personnel and technology.
According to a research poll, employees attest to the fact that the lack of processes kills a lot of working time. It is therefore essential to ensure that your online team has a tool that keeps them organized and online. Basecamp is one of the most effective project management tools available today. This tool is effective in tracking and ensuring the effective completion of all projects. It works with 6 other integrated tools to make it possible. They include:
Documents and files – which stores and shares documents.
Automatic check-in: asks recurring questions
To make the list – keep an updated list of what needs to be done by the team.
Planning: keeps track of dates, milestones and events, even holidays.
Campfire: allows you to chat and easy questions.
The bulletin board – used by the team for discussions.
All these work together to make it easier for any virtual team to get real-time information on any project.
UberConference is a very useful tool for communicating through conference calls. This is an audiovisual video conferencing system that makes it easy for virtual team members to hold meetings. This tool allows all remote workers to share a call where they can discuss projects, challenges and the latest strategies. UberConference can be used with a desktop browser or mobile device. With this tool, team members can share documents, record calls, share screens and do much more.
5. Adobe Document Sign
Adobe Document Sign allows remote managers to easily get signatures quickly and easily. The good thing is that you do not need an Adobe account to sign the documents. Furthermore, it is compatible with all browsers and operating systems of mobile devices. This tool solves the problem of document signing without having to go through the process of downloading, printing, signing and scanning. It is an excellent time-saving and environmentally friendly because it reduces the use of paper to a minimum.
Zapier is an essential tool for remote team management that ensures that all your tools work together. This is because Zapier automates your work and connects all your apps / tools to ensure your team is always productive. You can link web apps that allow easier data sharing. Zapier is also a tool that builds processes to ensure that more work is completed in the shortest possible time. This tool can connect to Dropbox, Gmail, slack, PayPal and Buffer.
7. 1 password
Anyone who has ever tried to manage passwords for different departments understands how painful it can be. It is supposed to determine which password goes where and who is in charge of which passwords and which should be kept private. When using 1Password, you will not need to keep a password list. This tool saves all passwords for the user. With just one click, you and your team are able to access all your collaborative sites without problems. It is a safe, economical and easy to use tool, ideal for any team.
8. Canva for Work
Canva for Work is a tool that allows users to access and collaborate on graphic work. It is a very easy to use and compatible tool with different devices. Canva for Work allows anyone in the team to design documents with their drag-and-drop feature. This tool allows users to save brand colors, fonts and logos, and then organize and centralize brand resources. With this tool, users can also edit photos, save templates and organize images making them available to the entire team.
Managing teams remotely makes it very difficult for a manager to keep everyone's time in check. Hubstaff allows a manager to know how much each team member is working and what they are focusing on in real time. This tool runs software on the virtual employee's desktop that allows the manager to keep track of their time.
What makes Hubstaff unique is the number of features it is provided with. Allows a manager to set different time limits, such as budgets for different projects and the maximum number of hours each remote employee can work.
10. Process Street
This is one of the most powerful project management tools that offers excellent checklist tools. It's ideal when you need your team to focus on recurring procedures. This checklist tool is great for managing time. This is because it allows team members to prioritize activities correctly and to ensure that everything works promptly.
Process Street allows team managers to plan different activities that need to be repeated at intervals. This can be weekly, monthly, quarterly or yearly.
11. The Time Doctor
Last but not least, The Time Doctor is essential for anyone with a remote team. It is a remote time tracker created for the sole purpose of monitoring the productivity of remote employees. With this tool, a manager can collect data based on different work habits. They can use this data to create analyzes that indicate key areas that require improvement.
If you're a remote team manager, look no further when it comes to effectively managing your remote team. With these 11 essential tools for remote team management, you can definitely drive a productive virtual team effectively.
Guest Author: Robin Singh is a technical support executive. He is an expert in knowledge management and various knowledge base tools. He is currently an expert in knowledge management at ProProfs. In his spare time, Robin loves reading and traveling.
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